Facility Manager

Facility Maintenance & Operations

• Oversee and manage daily facility operations, including maintenance, repairs, and inspections of all buildings and grounds.
• Develop and implement preventive maintenance schedules for all equipment, systems, and structures.
• Manage facility-related issues, including plumbing, electrical, HVAC, and general repairs, ensuring they are addressed in a timely and cost-effective manner
• Vendor and Contractor Management
• Source, negotiate with, and manage external vendors and contractors for various services such as cleaning, landscaping, security, and waste disposal.
• Ensure all contracted services meet quality standards and adhere to budget guidelines.
• Supervise third-party service providers, ensuring their work aligns with company standards and compliance regulations
• Health & Safety Compliance
• Ensure the facility complies with all relevant safety, health, and environmental regulations.
• Regularly assess and improve the safety protocols for all areas of the facility, including fire safety, emergency evacuation plans, and first aid procedures.
• Conduct safety inspections and maintain records of compliance certifications.
• Budget Management
• Develop and manage the facility’s operational budget, including forecasting costs for maintenance, repairs, utilities, and upgrades.
• Control facility expenses by identifying cost-saving opportunities without compromising quality or safety.
• Prepare reports and provide regular updates on budget performance to senior management.
• Facility Planning & Upgrades
• Plan and execute facility renovations, expansions, or relocations, ensuring minimal disruption to day-to-day operations.
• Recommend and oversee upgrades to facility infrastructure and equipment to enhance operational efficiency.
• Collaborate with management on space planning and utilization strategies.
• Team Supervision & Development
• Lead and manage a team of facility staff, including custodial, maintenance, and security personnel.
• Provide training and professional development opportunities to enhance team performance.
• Conduct performance evaluations and implement improvement plans as necessary.
• Sustainability Initiatives
• Implement and promote sustainability practices within the facility, including energy-saving programs, waste reduction, and recycling initiatives.
• Monitor and manage energy consumption, seeking opportunities for efficiency improvements.

Key Performance Indicators

• Operational uptime of all key building systems

• Complete 100% of scheduled preventive maintenance tasks on time.

• Adherence to facility management budget

• Feedback collected from staff surveys on the quality of facilities, comfort, safety, and services

Project Completion Time

• Facility Upgrades, renovations and relocations completed.

Job-Specific Competencies

• Report writing
• Communication & presentation skills
• Stakeholder management
• Critical thinking & problem solving
• Digital acumen
• Project management
• Preventive Maintenance Management
• Budget & Financial Management